Make the Most of This Tax Season as a Professional Signing Agent!

Make the Most of This Tax Season as a Professional Signing Agent!

The most successful professional signing agents and notaries public build their reputation through consistency. Professional signing agents translate their skills into tax season by remaining error-free, being organized and prepared, and understanding deductions!

Organization is Key

Whether you provide the occasional notarial services to a friend, perform notarial tasks in your current position, or provide mobile notary services, the key to staying organized is keeping detailed invoices, receipts, bank statements, and 1099 forms.

Although Notary fees cannot exceed the maximum costs specified per state, mileage and travel expenses fees are considered gross income, or the amount of money received before anything is deducted. Be aware of and track your mileage, purchases, and expenditures for a smooth tax filing process. Inconsistent documentation of mileage and other expenses are not accepted by the IRS. If staying organized is an area of improvement for you, investing in a logbook or keeping digital records can help rectify this issue.

Reporting Fees

All fees explicitly received for notarial acts are gross income on a Schedule C or Schedule C-EZ (Form 1040). Notarization fees are not subject to self-employment tax. Still, we advise speaking directly with a qualified tax professional or the IRS if you have questions or unique factors that impact how you report your income.


Do you know that many of your expenses as a Notary are deductible? Notaries’ biggest mistake in tax season is missing out on deductions. Always ask your tax advisor questions, do not be afraid to inquire about a deduction! Almost anything you are required to purchase out of pocket to complete your job can be considered a deduction! So yes, that new printer in your trunk for last-minute signing documents is a tax deduction!

Organized workspace

Communication expenses such as landline and mobile phone services, even internet and postage fees are deductible. Notaries can also deduct the cost of their yearly bond on a Schedule C. The IRS permits deductions for all legitimate expenses!

Travel to customers’ homes and businesses, accounting software, a home office, notary supplies, training, Notary Association membership fees, mobile phone and internet expenses as well as Bond insurance and Errors and Omission insurance are all common deductible expenses!

You should consult with your tax professional as to whether it is best for you to pay the self-employment tax on your notary fees, rather than taking the exemption. These are important questions to consider, as it may affect your Social Security benefits at retirement age.

The deadline for the 2021 tax year is Monday April 18th, 2022. for all states except Maine and Massachusetts (deadline is Tuesday April 19th, 2022.)

Want to Know More?

If you are a Notary Public or Professional Signing Agent looking to make the most out of your tax season, tune into Notary2Pro’s next Round Table Webinar for insider expert knowledge from respected Notaries and Accountants in the industry!

Additional Resources: IRS Publication 17, Notary Assist, National Notary Association

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