Core Notary Supplies
Core Notary Supplies
| Provider Name | Description | Website |
|---|---|---|
| Amazon |
Protect your commission — and your peace of mind. Even the most careful notaries can make unintentional errors. E&O insurance helps safeguard your finances from claims or costly mistakes, ensuring you can continue serving clients with confidence. Strongly recommended by Notary2Pro as a vital layer of professional protection for every notary. |
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| Thumbprint Pads |
A small tool that makes a big difference in compliance. Some states — like California — require thumbprints for certain notarizations, including deeds and powers of attorney. Using an inkless thumbprint pad keeps your journal neat and professional with clean, quick-drying impressions that won’t smudge. Recommended by Notary2Pro to help notaries meet state regulations and maintain accurate records. |
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Mobile Notary & Loan Signing Agent Supplies
| Provider Name | Description | Website |
|---|---|---|
| Dual-Tray Laser Printer |
A small tool that makes a big difference in compliance. Some states — like California — require thumbprints for certain notarizations, including deeds and powers of attorney. Using an inkless thumbprint pad keeps your journal neat and professional with clean, quick-drying impressions that won’t smudge. Recommended by Notary2Pro for efficiency, accuracy, and professional presentation during every signing. |
Brother Color Laser All-in-One Printer Canon imageCLASS LBP6030w Brother HL-L2460DW |
| Portable Scanner |
Stay efficient on the go. Many signing services require scan-backs before you ship the documents, and a lightweight, wireless scanner lets you handle this right at the borrower’s home or from your car. It ensures quick turnarounds, professionalism, and compliance with lender requirements. Recommended by Notary2Pro for mobile notaries who value speed, accuracy, and reliability. |
ES-C220 Compact Desktop Epson Workforce ES-500W II |
| Shipping Supplies (FedEx/UPS Envelopes & Pouches) |
An essential for every loan signing. Most signings require overnight document returns, and reliable shipping materials ensure your packages arrive safely and on time. The best part? You don’t have to buy them — once you set up a business account, you can order free envelopes and pouches directly from FedEx or UPS and keep them stocked. Recommended by Notary2Pro for every signing agent to stay organized, efficient, and professional on the job. |
FedEx UPS |
| Blue/Black Pens (Signer’s Pens) |
A small detail that makes a big difference. Title companies almost always prefer blue ink to easily identify original signatures from copies. Always carry several reliable pens — you’ll need extras for borrowers and backups for yourself. Recommended by Notary2Pro to maintain professionalism and meet lender and title company standards at every signing. |
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| "Sign Here" Tags |
Stay organized and guide signers with confidence. These adhesive flags make it easy to mark where signatures, initials, or dates are needed — ensuring no spot is missed and documents are completed correctly the first time. Recommended by Notary2Pro to help notaries streamline signings and reduce errors in loan document packages. |
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Organization & Security
| Provider Name | Description | Website |
|---|---|---|
| Locking Bag / Portable Safe |
Protect what matters most. A locking bag or portable safe is essential for securely transporting sensitive loan documents, IDs, and your notary journal. It keeps private information protected — whether you’re on the road, between appointments, or storing materials in your vehicle. Recommended by Notary2Pro to uphold privacy, professionalism, and compliance with data protection standards. |
Carry-All - Legal Size with Mini Padlock Locking File Tote - Legal Size |
| Identification Guide |
Accuracy starts with proper ID verification. Some states provide official handbooks or resources to help notaries confirm acceptable forms of identification. You can also find reliable reference materials online to stay compliant with your state’s ID standards. Recommended by Notary2Pro to help notaries confidently verify signers’ identities and prevent fraudulent transactions. |
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| Business Cards |
Leave a lasting impression. Professional business cards not only help borrowers remember you — they also make it easy to connect with escrow officers, attorneys, and realtors for future opportunities. A simple yet powerful tool for building credibility and repeat business. Recommended by Notary2Pro to help notaries grow their professional network and stand out with confidence. |
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| Clipboards |
A simple tool that keeps signings smooth and professional. When there’s no solid surface available, a sturdy clipboard provides the perfect writing support — ensuring borrowers can sign clearly and comfortably, wherever the appointment takes place. Recommended by Notary2Pro for mobile notaries who value organization, convenience, and professionalism on the go. |
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Professional Extras
| Provider Name | Description | Website |
|---|---|---|
| Professional Notary Bag / Rolling Briefcase |
Stay organized and look the part. A durable notary bag or rolling briefcase keeps your loan packages, supplies, and laptop safe and accessible wherever you go. The rolling option is especially helpful on busy signing days — reducing shoulder and back strain while maintaining a professional appearance. Recommended by Notary2Pro for notaries who value mobility, organization, and professionalism at every appointment. |
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| Extra Toner & Paper (Letter & Legal) |
Be prepared for every print job. Running out of toner or paper in the middle of a loan package is every signing agent’s nightmare. Keep extra toner cartridges and a ream of both letter and legal-size paper on hand — or even in your trunk — to stay ready for last-minute signings. Recommended by Notary2Pro to ensure reliability, efficiency, and professionalism during every signing appointment. |
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| Ink Refill Pads / Replacement Ink |
Keep your notary seal crisp and compliant. Regularly refreshing your self-inking stamp ensures clean, professional impressions on every notarization. Always verify your state’s required ink color — typically black or blue — and carry a backup refill so you’re never caught unprepared during a signing. Recommended by Notary2Pro to maintain consistency, professionalism, and state compliance in every notarization. |
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| Business Stamp (Self-Inking with Contact Info) |
Work smarter, not harder. A personalized self-inking stamp with your name, business title, phone, and email saves time on repetitive forms — especially shipping labels or documents requiring your contact details. It keeps your workflow efficient and your presentation professional. Recommended by Notary2Pro to help notaries save time, reduce errors, and maintain a polished professional image. |
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| Writing Aids (Fat Pens) |
Comfort meets accessibility. Ergonomically designed “fat pens” make writing easier and more comfortable — especially for clients with tremors, arthritis, Parkinson’s, or carpal tunnel. These pens help ensure every signer can complete documents smoothly and confidently. Recommended by Notary2Pro to promote inclusivity, comfort, and professionalism during every signing appointment. |
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| Portable Desk Lamp |
Let there be light — anywhere you go. Evening or low-light signings can make it difficult for borrowers to read and sign documents accurately. A rechargeable, lightweight desk lamp ensures every page is clearly visible, helping you maintain accuracy and professionalism in any environment. Recommended by Notary2Pro to support clear, confident, and error-free signings — day or night. |
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